What exactly is a payroll check, and how can you print one?
Being an employer, you have different options to pay your employees. Either you can pay your employees through direct deposit, or you can pay via printing paychecks. Nowadays, many small businesses also prefer to pay their employees using payroll paychecks. Printing paychecks come up with few decisions like purchasing supplies and selecting a check layout. Similarly, you can also print paychecks in QuickBooks and pay your employees timely. Continue reading this post, to learn more about how to print a paycheck using the stepwise instructions.
Do you require proper guidelines to print paycheck in QuickBooks and need instant help? Well, don’t be afraid and connect with our experts anytime. Our experts will provide all answers to your questions within the shortest amount of time.
What do you mean by payroll paycheck?
Payroll checks or paychecks are the paper checks employers write to employees at the end of the workday. The payroll check also includes the pay stub, which lists the taxes and other payroll deductions from the wages.
Before the direct deposit, paychecks were the only payment method employees were paid, and they had to visit the bank to get it encashed.
What are the things required to print payroll paychecks?
Here we have prescribed some of the things that you must require before you print the paycheck, which are as follows:
- Payroll software:-
If you want to print the paychecks and pay stubs every pay period, you have to opt for the payroll software that sells pre-printed check stock. This software is QuickBooks Payroll and Gusto.
- Check Stock:-
Check stock is a standard size of paper that is required to insert into the printer to create paychecks. Out of that, one-third of the sheet is a paycheck, and the rest is the payroll stub.
- Printer:-
No matter which type of check stock you are printing on, you can use any printer that is working fine.
- Magnetic Ink Character Recognition ink or toner:-
You must require magnetic ink character recognition (MICR) ink for the blank check stock. On the other hand, those who buy the pre-printed checks from their payroll software don’t need MICR ink or toner.
- Envelopes:-
Whether you are mailing out employee’s paychecks or handing them out at the office, you need to insert the printed checks into an envelope.
What are the instructions to be performed for printing payroll checks for employees?
You are supposed to perform the following instructions to print payroll checks for employees.
1.Process Payroll:-
Before you print the payroll check, you must know the employee’s net pay or gross wages minus payroll deductions like tax withholding, insurance premium, and retirement contributions.
2. Pick the check stock type in your payroll software:-
Once you have proceeded with the payroll for an employee whose direct deposit information isn’t uploaded into the payroll software, you will get a prompt to print a paycheck. Then, you have to input the check stock type to align the printed text with the stock.
3. Fill your printer with check stock and ink:-
Loading paper into the printer isn’t as easy a task as it seems. Instead, you must insert one sheet for every paycheck and consider the orientation. If you are printing on the blank check stock, you mustn’t forget to load the printer with MICR ink or cartridges.
4. Print Payroll checks:-
After completing all of the steps, click the print button and cross your fingers that your paychecks and pay statements are correct. If this does not work, shred the incorrect paychecks and try again. You do not need to stop payment and issue a new check for printing errors unless the paycheck has already left your hands.
5. Deliver to employees on time:-
Pay your employees as soon as possible. Get the envelopes to the mailbox while the paychecks are still warm from the printer.
Ending Note!!
So, here we sum up our blog, and we assure you that now you can easily print payroll paycheck. However, if you face any difficulty while trying to print paycheck in QuickBooks, consult our experts for additional information.
